Compare Xero vs QuickBooks Online, 2023 [Features + Pricing]

Accounting software management is a crucial part of businesses in which cloud accounting tools can be extremely beneficial. Both Xero Accounting and QuickBooks Accounting help you with tracking time, minimizing taxes, and overall managing your accounts. Both of them go well with small and mid-sized businesses. But, what makes them different are their approaches. So, let us compare Xero vs QuickBooks Online based on various parameters like price, accessibility, ease of use, features, etc in 2023 and see which is better?

Compare Xero vs Quickbooks Online: Key Differences [2023]

Let us see the key differences for Xero vs QuickBooks Online and compare them in 2023:

Compare Xero Vs Quickbooks Online
Compare Xero Vs Quickbooks Online
Xero AccountingQuickBooks Accounting
Easy-to-operateAn usability rating of 8.9 from TrustRadius makes it extremely accessible.Here, the rating is 8.4 which is almost equally good.
Sharing options with the accountantIt is not as good as Quickbooks but you can invite them via email and then assign them adviser permissions.This is one of QuickBooks’ best parts. So, email your accountant the link that will help them directly log into your QuickBooks account.
FeeEarly: $12

Growing: $34

Established: $65

(rates in per month)
Simple Start: $30

Essentials: $55

Plus: $85

Advanced: $200

(rates in per month)
No. of UsersNo upper limit.Simple Start: 1 user and 2 accounting firms.
Essentials: 3 users and 2 accounting firms.
Plus: 5 users and 2 accounting firms.
Advanced: 25 users and 3 accounting firms.
SuitabilityThis one is better for those businesses that require more than five users. It is also very useful for self-employed people who don’t need more than 20 invoices throughout the year.This is more suited for businesses that aim to grow with exceptional reporting capacities.

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What Is QuickBooks [Intuit]? [2023]

The first step in making sense of the QuickBooks vs Xero debacle is knowing about QuickBooks.

Quickbooks Online
Quickbooks Online

It is an accounting program for small and mid-sized businesses to manage their finances and accounts. It manages invoices, and bills, files taxes, reports, etc. It also helps the firm keep a track of the consumers, clients, inventory, and vendors. The Report Center helps in tracking income, costs, sales, and overall growth. QuickBooks has two different versions: Om-Premises and Cloud-Based.

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Why Choose QuickBooks Online In 2023? Top 8 Reasons [2023]

If you are looking to broaden your company, this one’s for you. Some of the general features are:

Why Choose Quickbooks Online
Why Choose Quickbooks Online?
  1. Tracking Income and Expenses
  2. Connection with Bank Accounts
  3. Tax Planning
  4. Receipt Organization
  5. Free Mobile App
  6. Information Access to Accountant
  7. Estimates, Invoicing
  8. Excellent Customer Service

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Pros and Cons Of QuickBooks Online in 2023


  • Extremely accessible and with an easy user interface
  • The mobile app is great
  • Excellent accounting features available.


  • Can be very expensive for small businesses.

What Are The Plans And Pricing For QuickBooks Online [2023]

There are a number of available plans: Simple Start, Essentials, Plus, and Advanced.

  1. Simple Start: The fee is $30. Supports 1 user and 2 accounting firms.
  2. Essentials: The fee is $55. Supports 3 users and 2 accounting firms.
  3. Plus: The fee is $85. Supports 5 users and 2 accounting firms.
  4. Advanced: The fee is $200. Supports 25 users and 3 accounting firms.

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Why Is QuickBooks Ideal For You? When To Choose QuickBooks? [2023]

Since we are debating Xero vs QuickBooks Online, let us see why the latter can be ideal for you. With QuickBooks, you can have multiple templates for invoices, services for live bookkeeping, and tracking mileage. There are also tax support options and an extremely accessible user interface which will help you if you are a beginner.

When To Choose Quickbooks Online
When To Choose QuickBooks?

In QuickBooks, you also get access to QuickBooks Capital which is an in-built lending platform. Apart from these, one of the greatest advantages is there is a call option in the customer support that runs from 6 in the morning to 6 in the evening every weekday and till 3 in the afternoon every weekend.

So, go for it if these are what you need:

  • Local Bookkeeping
  • Great Customer Service
  • Manual Bank reconciliation

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What Is Xero? Explained [2023]

Xero Accounting
Xero Accounting

In the second part of the Xero vs QuickBooks Online debate, let us see what Xero is. Xero is cloud-based accounting software for developing businesses. Xero helps them manage their purchases, expenses, payrolls, invoices, bookkeeping, and bank reconciliation all at once. The most attractive feature of Xero Accounting is probably the unlimited number of users and compatibility with around 800 add-on apps.

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Why Choose Xero In 2023? Top 9 Reasons [2023]

The features that make Xero attractive in the Xero vs QuickBooks Online debate are

Why Choose Xero
Why Choose Xero in 2023?
  1. Unlimited Users
  2. Managing and tracking inventory
  3. 24/7 online customer support
  4. Payroll partnership with Gusto
  5. Managing invoices, bills, sales tax, assets, etc
  6. Connections, and reconciliation with Banks
  7. Free mobile app
  8. Allows online payments with payment processor integrations
  9. Has integration options with around 700 third parties

Pros and Cons Of Xero in 2023


  • Unlimited user accessibility without any extra cost
  • Perfect for large and growing businesses
  • Has excellent modern accounting features


  • The bottommost plan is very restricted
  • The learning curve grows very steeply

What Are The Plans And Pricing For Xero [2023]

There are three plans for Xero Accounting: Early, Growing, and Established. There are no limits when it comes to the number of users. 

  1. Early: $12
  2. Growing: $34
  3. Established: $65

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Why Is Xero Ideal For You? When To Choose Xero? [2023]

So, the features that Xero alone offers are contact management with smart lists that allow you to aim at specific customers, 99.97% uptime and it is also known for its exceptionally good security. Moreover, all the plans give accessibility to any number of users and have inventory management options. Also, they have accounts payable on every pricing plan.

When To Choose Xero
When To Choose Xero

Hence, go for it, if you are looking for any of the following:

  • Your business has a lot of users.
  • You have fixed assets that need to be managed properly.
  • It is also a great option if you find QuickBooks very costly.

Xero vs QuickBooks Online: Which One To Choose in 2023?

Xero Vs Quickbooks Online - Which Is Better
Xero Vs Quickbooks Online – Which Is Better?

It is difficult to choose when it comes to Xero vs QuickBooks Online. Both of them have some amazing features as well as their share of drawbacks. So, what matters the most is what kind of needs you have and who is able to satisfy them properly. To sum up, if your firm concentrates on managing fixed assets, multiple user accessibility, and low-cost inventory, go for Xero. On the other hand, if you are looking for detailed bank reconciliation, excellent customer support, local bookkeeping, and location tracking, your choice should be QuickBooks online.

How To Sign Up: Xero vs Quickbooks Online [2023]

You already know both of them to have great customer support and are very accessible. Still, let us quickly see how to sign up for either of them.

Sign Up - Xero Vs Quickbooks Online
Sign Up – Xero Vs Quickbooks Online


Go to the sign-up page on the official website of Xero.

  • Enter the necessary details, agree to terms and conditions and click Get started
  • Open the activation email sent
  • Confirm your identity
  • Create a strong password
  • Click on activate your account

 And, there you go!

QuickBooks Online

  • Go to the Intuit accounts page
  • Select the link of Create an account
  • Enter your personal details and create a unique user ID
  • Create a strong password
  • Verify the details and then select Create Account

You are good to go!

So, as you can well understand, signing up in both cases is pretty easy. Once you have created the accounts, set it up with all your company details, the pricing plan, etc and you can start working.

9 thoughts on “Compare Xero vs QuickBooks Online, 2023 [Features + Pricing]”

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